University of Rhode Island -- Graduate Assistants United leave

From Coalition of Graduate Employee Unions

Article XXI – LEAVES

21.1 SICK LEAVE In the event of accident or illness that renders a graduate assistant temporarily incapable of performing his/her duties, he/she shall notify his/her immediate supervisor as soon as possible so that arrangements for the absence can be made by the University. The administration may require a physician’s certificate or other satisfactory evidence for each sick leave with pay covering an absence of more than three (3) working days.

Graduate assistants will accrue eight (8) sick leave days per academic year, up to a maximum accumulation of (32) thirty-two days.

21.2 PARENTAL LEAVE Graduate assistants with one year or more of service shall be granted six (6) weeks of paid parental leave at the birth of a child or placement of an adopted child under the age of twelve (12) years. Graduate Assistants should provide at least one month’s notice prior to the start of the leave, whenever possible.

21.3 MATERNITY LEAVE In the event of pregnancy, a leave of absence shall be granted to graduate assistants with six (6) months or more of service. The leave of absence may be granted for up to a period of six (6) months, but shall not exceed the appointment period.

The graduate assistant may be allowed to utilize accrued sick leave for child bearing, with appropriate medical documentation.

21.4 FAMILY LEAVE Graduate assistants will be entitled to apply for family leave in accordance with the provisions of R.I.G.L. 28-48-2 (Rhode Island Parental and Family Medical Leave Act)

21.5 BEREAVEMENT LEAVE. Graduate assistants shall be granted four (4) days leave with full pay for a death in the immediate family. Immediate family shall include father, mother, brother, sister, husband, wife, son, daughter, mother-in- law, father-in-law, grandmother, grandfather, grandchildren and any person living in the employee’s household including domestic partner and civil union partner.

21.6 MILITARY LEAVE Every graduate assistant covered by this Agreement who has left or shall leave his/her position by reason of entering the armed forces of the United States (whether through membership in the Reserve of the United States Military or Naval Forces or in the National Guard, or by reason of enlistment, induction, commission or otherwise) and who has been employed for 180 or more calendar days within the twelve (12) months next preceding such entrance into the armed forces is entitled to and shall be granted military leave of absence from the said position commencing with the time of leaving said position for said purpose and continuing throughout the duration of said absence required by the continuance of service in the armed forces.

Such leave of absence shall be deemed to have expired six (6) months after the date of discharge from or authorized separation from active duty as a member of the armed forces. Re-enlistment or other continued service in the armed forces resulting from a choice by the graduate assistant shall serve to cancel such leave.

21.7 MILITARY TRAINING LEAVE Graduate assistants covered by this Agreement who by reason of membership in the United States Military, Naval or Air Reserve or the National Guard, are required by the appropriate authorities to participate in training activities or in active duty as a part of the Federal military force, shall be granted military training leave with pay not to exceed fifteen (15) days in any one calendar year. Should the graduate assistants be required to participate in such training activities for a period greater than fifteen (15) days, he/she shall be granted an unpaid leave for this purpose.


Designated GAU officers shall be granted time with pay during working hours to investigate and seek to settle grievances. In addition, time with pay shall be granted to attend hearings and to attend other meetings and conferences on contract negotiations. Such time shall be with the approval of the immediate supervisor involved and such approval shall not be unreasonably withheld. It is understood that full accountability for the use of such leave is a legitimate management concern. The GAU shall furnish the Administration with a written list of its officers immediately after their designation and shall promptly notify the Administration of any changes of officers. GAU members will be permitted to attend grievance hearings without loss of pay if called to serve as witnesses.


The academic work year for graduate assistants shall begin five (5) business days prior to Advising Day and shall end on Commencement Day. Research assistants and graduate assistants assigned to administrative duties shall be required to work 36 out of 38 weeks during this period and shall receive stipends for 36 weeks. Two (2) weeks, agreed to in advance by the graduate assistant and his/her supervisor, shall be unpaid leave.